We are writing to provide an update on Electronic Document Format and Filing Requirements Guideline (“Guideline”) that the Board has established for filing documents electronically.
Taking effect on April 1, 2021 the Guideline supports the Rules of Practice and Procedure and provides direction on how properly format and file documents with the Board. The Guideline also clearly identifies the ARB’s expectations for the parties.
Does this Guideline apply to all hearing events?
Yes, the Guideline and its requirements apply to all hearing events, including settlement conferences. The Guideline also applies to any Expert reports that will be filed with the Board. Upon retaining an expert, a party is required to notify the expert of the requirement to comply with this Guideline.
The Guideline is a mandatory requirement for any appeal within the General and Summary Proceedings. We strongly encourage that any self-represented appellant complies with the Guideline so the Board can continue to accept these documents.
What happens if the Guideline is not complied with?
Starting April 1, 2021, the Board will not accept any electronic documents that do not comply with the Guideline. If you are planning on filing documents that do not comply with the Guideline you must immediately revise your documents so that they do comply with the Guideline before resubmitting them to the Board.
The Board has developed an easy-to-follow reference card for quickly reviewing the requirements. Please find the new Guideline and reference card attached.
Please remember to file all documents and evidence that you plan to rely on at the hearing to ARB.Registrar@ontario.ca. As well, if you have any questions about the new guideline and requirements, you may send them to the ARB Registrar email provided above.